Tri-C List of Paralegal Job Opportunities: Cleveland, Ohio

Sottile & Barile, LLC is a full-service creditors’ rights law firm looking for a legal assistant in its Middleburg Heights, Ohio location. The legal assistant is responsible for preparing demand letters, complaints, motions for default judgments and other legal documents pertaining to court filings. If you consider yourself to be motivated, team-centered, responsible, and eager to learn, we may have a position for you, and we encourage you to apply for consideration.

Job Requirements:

Understand and demonstrate the principles of the Company’s Mission, Vision and Values.
Prepare Demand letters, Complaints, Service documents, Motions for Default Judgments.
Review dockets for complaint filing dates, service of process dates and judgment dates.
Updating client files in the firm’s database.
Organizing client files and collecting data to be entered in the firm’s database.
Analyzing data for errors
Verify data by comparing it to source documents
Accurately entering information into various computer programs
Keeping sensitive client information confidential.
Adhere to FDCPA and state and federal laws and regulations.
Comply with policies and procedures as required.
Successfully complete training and certifications.

Job Qualifications:

High School Diploma or equivalency required.
Ability to read, write and speak fluent English.
Strong written, verbal, active listening and phone communication skills.
Ability to communicate effectively and in a professional manner.
Ability to work in a team environment. Detailed oriented.
Ability to plan, organize, prioritize and multi-task.
Solutions-driven.
Basic math skills (addition, subtraction, multiplication, division, percentages).
Ability to use standard office equipment. Basic computer skills, ability to use a keyboard and calculator.
Basic technical phone skills.
Basic ability to use internet and web mail for business purposes.
Ability to refer to policy and procedures when applying information and making decisions.

Job Type: Full Time
Pay: $16.00 - $18.00 per hour

Email resume and cover letter to Nanci.Coleman@tri-c.edu

Position Description

Renner Otto is an intellectual property (IP) law firm located in Cleveland’s Playhouse Square. We’re committed to “Advancing Innovation” because we believe that a great idea can change the world. Our highly skilled and professionally recognized attorneys have focused on protecting those ideas since 1880. We are committed to a world class work environment with very competitive compensation for outstanding work.

We are seeking an IP Operations Specialist who will be responsible for documents and processes relating to patent prosecution. IP Operations Specialists will be expected to perform all job duties with a commitment to providing outstanding value-added service to clients and maintaining an atmosphere of teamwork and continuous improvement.

Essential Functions and Duties

The IP Operations Specialist position supports attorneys in the overall operations of the firm. Responsibilities include the following:

Performs daily maintenance and overall operation of patent prosecution working alongside attorneys
Drafts documents and letters using proper templates
Manages legal documentation and correspondence in strict confidence
Integrates new files and records in the client/matter database
Processes incoming mail/emails/faxes from clients, foreign associates, and intergovernmental agencies worldwide
Assists with accounting and billing as needed
Implements and improves upon administrative processes for more efficient workflow

Required Skills

Communication - Ability to communicate clearly and accurately both verbally and in writing.
Organization/Planning - Must be able to create schedules, manage multiple priorities and accurately track extensive details.
Computer/Technical - Expertise in MS Office products and ability to learn docketing systems, firm management/e-billing software, etc.
Legal knowledge - Knowledge of a variety of legal documentation. Ability to acquire knowledge of licensing, patents, trademarks, and intellectual property.

Critical Competencies

Conscientious – Shows a high level of care for the quality of the work and the accuracy of detailed information.
Flexible – Able to manage multiple priorities and respond quickly/positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks
Collaborative – Establishes and maintains good working relationships with both the internal team and external clients. Willing to share knowledge and expertise with the team.
Professional – Communicates and behaves in a way that reflects positively on the firm and creates a great client experience.
Demonstrates discretion – Can be trusted to handle confidential information discreetly.
Process Improvement Oriented – Always looks for ways to do things more simply and effectively; willing/able to learn new systems/software.

Basic Qualifications

1-2 years prior experience in a legal administrator/paralegal position or other position requiring complex, high-volume work that requires the ability to maintain information with accuracy and reliability or equivalent education, OR
Equivalent formal education such as paralegal studies.

Preferred Qualifications

Demonstrated experience and proficiency in using software technology including Microsoft Word, Outlook, Excel, and ability to learn IP docketing software

Send resume and cover letter to eporter@rennerotto.com

SUMMARY:

Under the general direction of the Navigation Services Director, the Navigation Specialist is responsible for helping individuals navigate the court process in all areas including but not limited to divorce, dissolution, domestic violence ex parte civil protection orders (DVCPO), child custody and support, spousal support, and property division.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Learn and understand the legal basis of the documents, information, and resources
offered by the Navigation Services Help Center to self-represented litigants and all
visitors to ensure accurate and consistent service
Greet self-represented litigants and all visitors, assess their needs, determine if they are
in the proper court/jurisdiction and have necessary initial information for filing
Ensure that self-represented litigants and all visitors understand the scope of
Navigation Services and that Navigation Specialists cannot provide legal advice
Meet with and respond to self-represented litigants and all visitors to discuss all
procedural options, assist with completing documents necessary for signature and
review terms of the filings with each litigant
Answer phone calls from self-represented litigants and all those with inquiries about
the court process, procedures, case information, and available options and resources
Review self-represented litigant filings to ensure accuracy and compliance with the
Ohio Revised Code and Local Rules of Court
Communicate with attorneys about proposed entries and other submissions requiring
review by the Court
Determine if an interpreter is needed and if so, facilitate the acquisition of one
Direct parties to appropriate locations for scheduled events
Communicate with Cuyahoga County Sheriff Deputies to help manage safety concerns
Make resources available to parties engaged the court process
Review and process transmissions from the Office of Child Support
Collect and help maintain statistics of all court users who interact with Navigation
Services
Monitor, maintain, and replenish stock of hard copy materials and office supplies
Performs other job-related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

Working knowledge of Domestic Relations/Family Law and how Domestic Relations
Court functions
Ability to interact and communicate well with Judges, Magistrates, Attorneys, Court
Personnel, and the public
Ability to present a positive impression to the public both as an individual and as a
representative of the Court
Ability to learn tasks quickly, strong organizational skills, accountable and timely
Ability to multi-task effectively with attention to detail
Demonstrate a willingness and ability to remain calm when confronted with stressful
situations and/or high conflict parties
Knowledge of and/or the capability to learn the dynamics of domestic violence and coercive
control
Excellent written and oral communication with a focus on the use of plain language.
Good use of problem-solving skills
Ability and willingness to work with others as a team
Able to learn and use Court-based software systems
Ability to work in a fast-paced environment
Possess excellent typing skills
Competency with the use of computers and the following Microsoft Office Standards:

Word

Video
Conferencing
Cut & Paste
Find & Replace Text
Format text
Create & Manage paragraph Style
Insert Footers/Headers
Create & Manage Lists
Track/Accept/Turnoff changes
Convert to PDF

Excel

Copy/Rename Worksheet
Insert Column/Row
Format Cells
Sort & Filter
Find & Replace Text
Remove Duplicates
Prepare for Print

Outlook

Create New Email Message
Forward or Reply to Email
Add Attachment(s) to Email Message
Open & Save Attachment(s)
Create & Add Signature
Create Calendar Appointment
Schedule a Meeting
Use video conferencing platforms such as Zoom©, Microsoft Teams and WebEx
Create and schedule a video conferencing session
Use video and audio controls
Share screen

EDUCATION:

Bachelor’s degree or higher, preferred or Associate degree from an accredited college or university.

A degree in Paralegal Studies, Business/Public Administration, or related fields, preferred.

EXPERIENCE:

Experience working effectively with diverse populations with an understanding of the challenges faced by self-represented litigants and the public generally.

Experience in customer service or a related field.
Experience performing paralegal and/or administrative duties in a legal office or court setting, preferred.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. While performing the

duties of this job, the employee is regularly required to sit or stand for 8 hours per day. The

employee must be able to operate a computer for up to 8 hours per day. This job includes

significant amounts of sitting, talking, walking, and listening.

WORKING ENVIRONMENT:

Office environment is comprised of a professional, technical, and computer-friendly fast-paced

atmosphere. This role routinely uses standard office equipment such as computers, telephones,

photocopiers, filing cabinets, fax machines, and other general office equipment.

APPLICATION REQUIREMENTS:

The Cuyahoga County Domestic Relations Court requires a pre-employment background

check.

Submit application, letter of interest and resume via email or ordinary mail to:

Email: DR_Recruiting@cuyahogacounty.gov

Jim Zak, Court Administrator

Cuyahoga County Domestic Relations Court

1 West Lakeside Avenue, Room 149

Cleveland, Ohio 44113

This position is open to students

Job Summary

The Account Coordinator is responsible for conducting construction project research/verification and delivering exceptional client service to assigned accounts pertaining to the preliminary notice and mechanic’s lien process. This position is responsible for communicating regularly with clients and ensuring prompt and accurate completion of work.

Essential Responsibilities

Process queue of high-volume preliminary notices in accordance with state statute and deadlines.
Complete project research at the county assessor & recorder and state websites
Conduct internet research & GIS mapping along with other proprietary research (i.e., contractor’s license bonds, building permits, property owners, etc.)
Conduct searches on various state registries to link preliminary notices, as required
Process notice amendments, withdrawals, releases & other documents
File documents at various county clerk offices; follow up for recording/completion
Monitor the mechanic’s liens and bond claim process by means of document tracking and frequent follow-up.
Prepare, coordinate & send lien services to attorney for handling
Review required documentation and resolve discrepancies with client
Review preliminary notices & various documents for compliance & accuracy
Audit preliminary notices for signature and notarization
Process correspondence in response to preliminary notice
Manage return mail escalations for preliminary notices
Track and manage preliminary notice deadlines
Prioritize workload, ensuring statutory deadlines are met, along with NCS standard turnaround times
Complete project system updates
Assist with Payment Bond Investigations
Provide prompt & extraordinary client service
Coordinate a variety of construction projects simultaneously
Participate & contribute to department Rocks, projects, and process improvement
Other duties as assigned

Competencies

Communicate and collaborate effectively with colleagues
Ability to meet strict deadlines
Analytical and problem-solving skills
Detail-oriented
Ability to multi-task & prioritize in a fast-paced environment
Strong verbal and written communication skills.
Self-starter

Education, Experience, Certifications

Associate’s degree; Paralegal or Bachelor’s degree preferred.
1 year of experience in a professional office environment or 3 years relevant work experience in lieu of degree.

Physical and Mental Demands

Ability to communicate effectively in person, via phone and email
Manual dexterity
Near visual acuity
Prolonged sitting while viewing a computer monitor
Frequent typing and use of keyboard/mouse

Benefits

Competitive salary commensurate with experience/education
Paid holiday, Paid Time Off (PTO), Flextime, Work from Home
Life, health, dental, long and short term disability
401k plan with company contribution
Team building, Casual Dress, Holiday Party, Summer Barbecue, Corn Hole Tournament
Pleasant, professional, clean work environment

To apply, click here.

A small, woman-owned estate planning, probate, and elder law practice in Fairview Park, Ohio is seeking an office administrator/legal assistant to join our team. This position will blend traditional office management duties with legal administrative support. Prior legal experience is a plus, but we are willing to train the right candidate with strong organizational and administrative skills.

Ideal candidate would work four days a week. Would consider three or five days for the right candidate. Hours are 9 a.m. - 5 p.m. Some flexibility on hours and days based on coordination with our other employees.

Salaried position computed at a range of $18.00 to $22.00 an hour. In-person in our Fairview Park office.

Please send cover letter and resume to elizabeth@perlalaw.com. No phone calls please.

Responsibilities:

Manage date-to-day office operations, including opening and closing files, scanning and bill paying.
Answer phones, greet clients, and assist with client intake.
Prepare correspondence.
General administrative support for attorney and staff.

Qualifications:

Should have minimum of a high school diploma.
Legal or office experience required.
Must be personable, warm and patient.
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a professional environment.
Excellent typing and computer skills, including knowledge of Word and Outlook, and aptitude for learning new programs as needed.
Basic knowledge of our practice area or a willingness to learn.

Benefits:

Paid holidays (New Year’s Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving and Friday after, Christmas Eve and Christmas Day);
Paid personal days;
401k with employer matching;
Bonus Potential;
The above available after a 30-day probation period.

Kelley Ferraro LLC, a Plaintiffs’ law firm located in Downtown Cleveland, has an immediate opening for an experienced, full-time litigation paralegal to work in its fast-paced Litigation Department. The litigation paralegal is an essential part of the team and will be responsible for working on all phases of a case from beginning to end, including trial. The essential duties of this position include, but are not limited to, the following:

• Request, organize and coordinate documents
o Request documents from various companies, employers, and government agencies. Upon receipt of a production, organize, bates-stamp, redact, duplicate and index documents. Set up and maintain files which are organized chronologically, numerically and/or by subject matter.
• Conduct various document searches and factual research
o Create and maintain internal case databases, run searches on internal and external document databases and systems, and pull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations.
• Court filings
o Work with attorneys in preparing and filing of all court documents. Organize and maintain indices for court filings.
• Act as liaison among various internal departments as well as with outside agencies
o Oversee the progress of files through various departments, order transcripts from reporting services, fulfill requests from opposing counsel and others, and work with experts to provide case support.
• Trial Preparation
o Assist the attorneys with the preparation of trials which includes, but is not limited to, drafting and organizing witness and exhibit lists, organizing trial exhibits, coordinate trial set-up and logistics, drafting trial pleadings and motions, assist in the scheduling and arranging of witness testimony, serve as liaison between trial attorneys and witnesses, and assist attorneys in the courtroom by handling exhibits and providing litigation support to the trial team.

• Perform administrative duties
o Calendar hearings and deadlines, organize case files, manage logistics, and draft correspondence.

The applicant should possess proven experience as a litigation paralegal, and working knowledge of motions, discovery, evidence, litigation documentation, court rules, procedures, and practices. An Associate or Bachelor’s degree from an accredited university is preferred; however, an applicant with experience in lieu of a degree will be considered. The ideal candidate must possess the following knowledge, skills and abilities:

• Highly organized and detail-oriented
• Strong communication skills
• Ability to work overtime
• Ability to work in a high-volume, fast-paced environment
• Ability to problem solve and prioritize work effectively to meet deadlines
• A high-level of proficiency in Microsoft Office
• 3 to 5 years of litigation paralegal experience.

On site position in Cleveland, OH. $20-30/hr plus benefits

Our firm offers a competitive salary and benefits package. To apply, please email your resume with cover letter to:

Ed Kelley
Administration Director
Kelley Ferraro LLC
Oswald Tower
950 Main Avenue, Suite 1300
Cleveland, OH 44113

ekelley@kelley-ferraro.com

SUMMARY

Works collaboratively with management and staff of the Legal, Audit and Risk Management Departments and provides administrative and legal assistance to the Vice President and Legal Department.

ESSENTIAL FUNCTIONS

Support General Counsel with respect to day to day operations to maximize productivity and ensure department efficiency
Answer phone calls, route incoming calls, take messages
Process incoming and outgoing mail and documents
In absence of management, exercise judgment in responding to issues internally and externally, promptly refers to appropriate party or department and follows up on resolution
Maintain schedules and calendars for department
Prepare travel itineraries and logistics for VP
Prepare and take minutes for meetings as required and distribute
Coordinate with General Counsel on scheduling of outside meetings, conference calls and legal conferences and seminars and meetings and events on campus
Communicate with college personnel and external contacts to answer inquiries and provide information for General Counsel, Deputy General Counsel, and Compliance Analyst
Budget Unit Leader for legal services responsible for monitoring all department budgets in Banner and assisting General Counsel in preparing the annual budget for the legal services office
Process and reconcile expenses, accounting transfers, and/or appropriate changes for legal department, records management, compliance and risk management, environmental services, and the audit and advisory services department
Prepare and submit expense reports in Concur. Prepare staff TA and TR’s in Concur for travel arrangement, time and expense reports in Concur
Process and submit Attorney General quarterly invoices for payment
Review and report discrepancies to college finance and accounting department
Generate budget analysis reports and salary staff planner for departments in Banner, Argos
Create spreadsheets, correspondence, PowerPoint presentations, and other materials
Perform requested research for General Counsel from the department, General Counsel, Deputy General Counsel, and the Associate General Counsel as needed
Assist, as needed, other executive support staff in producing and distributing materials for Board of Trustees and other college meetings and events
Edit and update legal department website with content as required
Assist Records Management, Compliance & Risk, and Audit Advisory department staff as needed
Type, edit, proofread and finalize correspondence, reports, forms, and other documents for assistant General Counsel, Deputy General Counsel and Compliance Specialist
Organize and maintain electronic and paper files and assist with records retention in accordance with college Records Management policies
Order and maintain department supplies
Responsible for intake of inquiries, including public records request
Interpret public record requests; work with departments throughout the college to gather records
Prepare public record request for production, including redaction when necessary
Deliver records and interact with requestor when necessary
Track requests and responses; maintain electronic file
Coordinate responses to subpoenas, education requests, bankruptcy orders and other requests for records in department legal proceedings
Manage state required (SB3) tracking, filing and reporting processes and procedures
Assemble data and prepare complex and/or confidential reports; organize information and track confidential and sensitive case files; investigate facts and compile information; handle routine and non-routine inquiries and complaints independently; perform a liaison function between legal department and college departments, Attorney General’s office, and
other outside entities; update and manage computer databases and file systems
Submit and assist with department ITS issues and requests
Perform other secretarial, administrative and clerical duties as necessary

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

Associate’s Degree in a related field
- Significant related experience may substitute for education
A minimum of five years of executive level administrative support experience and account management
Demonstrated experience monitoring a business area’s budget
Demonstrated experience using a systems approach to tasks
Demonstrated experience working with data bases to track and retrieve information
Demonstrated experience effectively making decisions that have major implications on the management and operations within a department
Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

KNOWLEDGE, SKILLS and ABILITIES

Possesses working knowledge of legal concepts, practices and procedures with the ability to use in varied situations as it pertains to the departmental focus
Possess excellent analytical, financial and decision-making skills
Possess excellent interpersonal, verbal and written communication skills
Possess strong customer service, organizational and problem-solving skills
Possess strong technology acumen
Intermediate-level proficiency with Microsoft Excel, Word, PowerPoint, and Access
Possess high degree of accountability, logic aptitude, and follow-up skills
Ability to effectively complete work assignments independently
Ability to multi-task while maintaining accuracy, timeliness and effectiveness
Ability and willing to take initiative and ownership, prioritize and perform proactively
Ability to lead planning and implementation work groups with cross-functional teams
Ability to be flexible, adaptable and detail-oriented
Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
Ability to collaborate, negotiate and resolve conflicts on major projects
Ability to facilitate top-level collaboration while managing sensitive issues
Ability to develop and maintain relationships with key contacts to enhance work flow and quality
Proven ability to work independently, in a team environment, and with employees of all levels throughout the organization
Possess sensitivity to respond appropriately to the needs of a diverse population

COMPETENCIES

CRITICAL COMPETENCIES

Service Focus
Communication
Quality of Work

VERY IMPORTANT COMPETENCIES

Adaptability
Time Utilization

IMPORTANT COMPETENCIES

Collaboration
Continuous Improvement

PREFERRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

Demonstrated experience working in a higher education setting

PHYSICAL DEMANDS/WORKING CONDITIONS

(The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

The work is performed in a normal, professional office environment;
The work area is adequately lighted, heated and ventilated;
Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;
Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite

Special Note: If hired, you must reside in the state of Ohio and be within commuting distance of this work location/campus to respond to onsite work demands upon the employment start date and throughout the duration of your employment with the College, as outlined in 3354:1-40-01.1 Recruitment and Selection Procedure.

Target Starting Salary Range: $50,000 to $60,000

The final offer for the successful candidate is targeted to fall within this range but will be based upon an assessment of internal equity, the unit’s available budget, and the candidate’s qualifications in relation to the minimum and/or preferred job requirement(s).

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

Click here for full job posting and application link.

Hahn Loeser & Parks is looking to add an experienced Trusts and Estates paralegal in estate administration and probate for our downtown Cleveland or Westlake office. Our widely recognized Trusts and Estates team of attorneys, paralegals, and fiduciary accountants is known for handling complex estate plans customized to meet the needs of our clients across the U.S.

Candidates must have at least four years of estate and probate administration experience in a law firm, trust company, accounting company, or similar setting. This is a full-time position, but we will consider candidates who seek a reduced schedule.

Job Duties, Desired Qualifications, and Experience

Experience in estate administration, and the preparation and filing (including electronic filing) of probate, trust administration documents, and fiduciary accountings and related notices
Candidates should be familiar with managing a variety of Probate Court cases, including probate cases, filings, trust petitions, and occasional guardianship and conservatorship matters, from start to finish
Maintain probate administration files and work independently to track deadlines to assist attorneys with meeting all probate-related deadlines.
Familiarity with Ohio county-specific probate rules and procedures is preferred
Experience in preparing and filing estate, gift, and trust tax returns, including 1041, 709, and 706 forms is a plus
Preferred candidates will have an associate or bachelor’s degree, or demonstrated, relevant work experience.

All candidates should have excellent organizational, communication, and client-service skills. We are looking for paralegals who possess strong research and investigative skills, who can work within a larger team of paralegals and attorneys, and who maintain a proactive approach to successfully manage multiple deadlines and priorities.

Founded in 1920, Hahn Loeser has six offices in multiple states across the country, working with clients in a wide variety of areas, while maintaining our Midwest roots and an atmosphere of respect for our colleagues and clients. We offer excellent benefits, professional development programs, including in-house trainings and CLEs, administrative support, and growth and advancement opportunities. For more information, please visit www.hahnlaw.com.

We are a midsize Mansfield Certified Plus law firm which believes in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation, or any other characteristic protected by the law.

Candidates should email a resume to Jodi Bosak, Manager of Legal Personnel and Recruiting, at jbosak@hahnlaw.com. (No phone calls, please.)

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