Tri-C List of Paralegal Job Opportunities: Cleveland, Ohio

SUMMARY

Works collaboratively with management and staff of the Legal, Audit and Risk Management Departments and provides administrative and legal assistance to the Vice President and Legal Department.

ESSENTIAL FUNCTIONS

Support General Counsel with respect to day to day operations to maximize productivity and ensure department efficiency
Answer phone calls, route incoming calls, take messages
Process incoming and outgoing mail and documents
In absence of management, exercise judgment in responding to issues internally and externally, promptly refers to appropriate party or department and follows up on resolution
Maintain schedules and calendars for department
Prepare travel itineraries and logistics for VP
Prepare and take minutes for meetings as required and distribute
Coordinate with General Counsel on scheduling of outside meetings, conference calls and legal conferences and seminars and meetings and events on campus
Communicate with college personnel and external contacts to answer inquiries and provide information for General Counsel, Deputy General Counsel, and Compliance Analyst
Budget Unit Leader for legal services responsible for monitoring all department budgets in Banner and assisting General Counsel in preparing the annual budget for the legal services office
Process and reconcile expenses, accounting transfers, and/or appropriate changes for legal department, records management, compliance and risk management, environmental services, and the audit and advisory services department
Prepare and submit expense reports in Concur. Prepare staff TA and TR’s in Concur for travel arrangement, time and expense reports in Concur
Process and submit Attorney General quarterly invoices for payment
Review and report discrepancies to college finance and accounting department
Generate budget analysis reports and salary staff planner for departments in Banner, Argos
Create spreadsheets, correspondence, PowerPoint presentations, and other materials
Perform requested research for General Counsel from the department, General Counsel, Deputy General Counsel, and the Associate General Counsel as needed
Assist, as needed, other executive support staff in producing and distributing materials for Board of Trustees and other college meetings and events
Edit and update legal department website with content as required
Assist Records Management, Compliance & Risk, and Audit Advisory department staff as needed
Type, edit, proofread and finalize correspondence, reports, forms, and other documents for assistant General Counsel, Deputy General Counsel and Compliance Specialist
Organize and maintain electronic and paper files and assist with records retention in accordance with college Records Management policies
Order and maintain department supplies
Responsible for intake of inquiries, including public records request
Interpret public record requests; work with departments throughout the college to gather records
Prepare public record request for production, including redaction when necessary
Deliver records and interact with requestor when necessary
Track requests and responses; maintain electronic file
Coordinate responses to subpoenas, education requests, bankruptcy orders and other requests for records in department legal proceedings
Manage state required (SB3) tracking, filing and reporting processes and procedures
Assemble data and prepare complex and/or confidential reports; organize information and track confidential and sensitive case files; investigate facts and compile information; handle routine and non-routine inquiries and complaints independently; perform a liaison function between legal department and college departments, Attorney General’s office, and
other outside entities; update and manage computer databases and file systems
Submit and assist with department ITS issues and requests
Perform other secretarial, administrative and clerical duties as necessary

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

Associate’s Degree in a related field
- Significant related experience may substitute for education
A minimum of five years of executive level administrative support experience and account management
Demonstrated experience monitoring a business area’s budget
Demonstrated experience using a systems approach to tasks
Demonstrated experience working with data bases to track and retrieve information
Demonstrated experience effectively making decisions that have major implications on the management and operations within a department
Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

KNOWLEDGE, SKILLS and ABILITIES

Possesses working knowledge of legal concepts, practices and procedures with the ability to use in varied situations as it pertains to the departmental focus
Possess excellent analytical, financial and decision-making skills
Possess excellent interpersonal, verbal and written communication skills
Possess strong customer service, organizational and problem-solving skills
Possess strong technology acumen
Intermediate-level proficiency with Microsoft Excel, Word, PowerPoint, and Access
Possess high degree of accountability, logic aptitude, and follow-up skills
Ability to effectively complete work assignments independently
Ability to multi-task while maintaining accuracy, timeliness and effectiveness
Ability and willing to take initiative and ownership, prioritize and perform proactively
Ability to lead planning and implementation work groups with cross-functional teams
Ability to be flexible, adaptable and detail-oriented
Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
Ability to collaborate, negotiate and resolve conflicts on major projects
Ability to facilitate top-level collaboration while managing sensitive issues
Ability to develop and maintain relationships with key contacts to enhance work flow and quality
Proven ability to work independently, in a team environment, and with employees of all levels throughout the organization
Possess sensitivity to respond appropriately to the needs of a diverse population

COMPETENCIES

CRITICAL COMPETENCIES

Service Focus
Communication
Quality of Work

VERY IMPORTANT COMPETENCIES

Adaptability
Time Utilization

IMPORTANT COMPETENCIES

Collaboration
Continuous Improvement

PREFERRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

Demonstrated experience working in a higher education setting

PHYSICAL DEMANDS/WORKING CONDITIONS

(The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

The work is performed in a normal, professional office environment;
The work area is adequately lighted, heated and ventilated;
Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;
Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite

Special Note: If hired, you must reside in the state of Ohio and be within commuting distance of this work location/campus to respond to onsite work demands upon the employment start date and throughout the duration of your employment with the College, as outlined in 3354:1-40-01.1 Recruitment and Selection Procedure.

Target Starting Salary Range: $50,000 to $60,000

The final offer for the successful candidate is targeted to fall within this range but will be based upon an assessment of internal equity, the unit’s available budget, and the candidate’s qualifications in relation to the minimum and/or preferred job requirement(s).

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

Click here for full job posting and application link.

Hahn Loeser & Parks is looking to add an experienced Trusts and Estates paralegal in estate administration and probate for our downtown Cleveland or Westlake office. Our widely recognized Trusts and Estates team of attorneys, paralegals, and fiduciary accountants is known for handling complex estate plans customized to meet the needs of our clients across the U.S.

Candidates must have at least four years of estate and probate administration experience in a law firm, trust company, accounting company, or similar setting. This is a full-time position, but we will consider candidates who seek a reduced schedule.

Job Duties, Desired Qualifications, and Experience

Experience in estate administration, and the preparation and filing (including electronic filing) of probate, trust administration documents, and fiduciary accountings and related notices
Candidates should be familiar with managing a variety of Probate Court cases, including probate cases, filings, trust petitions, and occasional guardianship and conservatorship matters, from start to finish
Maintain probate administration files and work independently to track deadlines to assist attorneys with meeting all probate-related deadlines.
Familiarity with Ohio county-specific probate rules and procedures is preferred
Experience in preparing and filing estate, gift, and trust tax returns, including 1041, 709, and 706 forms is a plus
Preferred candidates will have an associate or bachelor’s degree, or demonstrated, relevant work experience.

All candidates should have excellent organizational, communication, and client-service skills. We are looking for paralegals who possess strong research and investigative skills, who can work within a larger team of paralegals and attorneys, and who maintain a proactive approach to successfully manage multiple deadlines and priorities.

Founded in 1920, Hahn Loeser has six offices in multiple states across the country, working with clients in a wide variety of areas, while maintaining our Midwest roots and an atmosphere of respect for our colleagues and clients. We offer excellent benefits, professional development programs, including in-house trainings and CLEs, administrative support, and growth and advancement opportunities. For more information, please visit www.hahnlaw.com.

We are a midsize Mansfield Certified Plus law firm which believes in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation, or any other characteristic protected by the law.

Candidates should email a resume to Jodi Bosak, Manager of Legal Personnel and Recruiting, at jbosak@hahnlaw.com. (No phone calls, please.)

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