Attending a Web Conference

You may have heard or used the terms webinar, video conference, synchronous online meeting, or virtual meeting. These terms are all synonymous with web conferencing, and a web conference is the primary tool used to connect instructors with students for online synchronous classes.

Whichever term you use to describe how you connect in real-time with your instructors and peers, always remember the EEEEs of Web Conferencing: Equipment, Environment, Etiquette, and Effective Practices. The EEEEs of Web Conferencing are universal across all software platforms, so be sure to review them before your first online synchronous class!

Cuyahoga Community College supports Webex Meetings web conferencing software.

The EEEEs of Web Conferencing

Equipment

• Use a 720p Webcam for quality video
• Use a headset with microphone to eliminate background noise
• Test your equipment prior to starting the session to ensure everything is working properly
• Have your device plugged in to power; battery use can affect quality

Environment

• Eliminate other noises as best as possible
• Have a light source in front of you versus behind so that you are not in shadow
• Eliminate any background objects that are not appropriate to be visible to participants
• Be centered in the view with the top of your head close to the top of the view
• Remember, what you do can be seen by others, be conscious of your behaviors

Etiquette

• Be on time
• Mute yourself when joining the meeting and when not speaking
• Stay focused, minimize multi-tasking
• Don’t interrupt a presenter; use the chat, wait for a quiet moment, or use the “raise hand” feature if available
• Turn off your webcam video if not needed

Effective Practices

• Accept or decline the meeting invite promptly
• Review related documents that were sent by the host prior to the meeting